Climacs IT Consulting

Private Document
Intelligence

Turn your private documents into a secure AI-powered knowledge experience — without ever sending them to the public cloud.

Your documents stay on YOUR servers
The Challenge

Your knowledge is locked in documents

Law firms, enterprises, and privacy-sensitive organizations have thousands of documents — but no way to ask AI questions about them without risking data exposure.

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Public AI = Data Exposure

Uploading client documents to ChatGPT, Google, or Copilot means your data is processed on servers you don't control — potentially violating privacy laws.

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Compliance Is Non-Negotiable

GDPR (EU), RA 10173 (Philippines), attorney-client privilege — your industry has strict rules about where data lives and who accesses it.

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Search Is Broken

Traditional "Ctrl+F" or file search can't understand context. You need AI that reads, understands, and answers — grounded only on your data.

The Solution

OpenRAG: AI that only knows your documents

OpenRAG is a private AI system that sits on your server, reads your documents, and answers questions — citing the exact source for every answer. No data ever leaves your control.

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Upload

Upload PDFs, Word docs, images, audio files — 19 formats supported. OpenRAG reads and understands them all.

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Ask

Ask questions in plain English. "What's our policy on X?" or "Find all clauses about liability in the NXP contract."

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Get Answers + Sources

AI answers are grounded in your documents. Every answer links back to the exact page and file it came from.

Supported file types:

PDF DOCX DOC TXT PPTX MD PNG JPEG SVG MP3 WAV MP4 EML
Growth Path

Start small, grow with confidence

OpenRAG isn't an all-or-nothing enterprise project. Start with a demo on a single server, then upgrade when you're ready.

Demo

Prove value in 2 weeks on a single server

Pilot

Secure deployment for 5-20 users

Production

Full team with auth, audit & compliance

Enterprise

Multi-tenant, HA, disaster recovery

Implementation Levels

Choose your starting point

Every organization is different. Pick the level that matches your needs, team size, and compliance requirements.

LEVEL 1

Proof of Concept

Demonstrate value in 2–4 weeks

  • Upload documents & ask AI questions
  • Chat UI — no training needed
  • Runs on a single server
  • Full privacy — documents never leave
  • 19 file types supported
  • Deploy in days, not months

Best for: pilot projects, demos, evaluations

€40–85 / month (hosting + AI)
LEVEL 2 — RECOMMENDED

Secured Production

For teams of 5–50 users

  • Everything in Level 1
  • Login with SSO (Microsoft, Google)
  • Role-based access (Admin / User / Viewer)
  • Audit trail — who asked what, when
  • Encrypted storage & backups
  • Department/client partitioning
  • Right-to-erasure workflow (GDPR)
  • HTTPS everywhere

Best for: law firms, clinics, finance teams

€700–1,500 / month (managed)
LEVEL 3

Enterprise Platform

For 50–500+ users

  • Everything in Level 2
  • Multi-tenant data isolation
  • Multi-factor authentication (MFA)
  • High availability (99.9% uptime)
  • Disaster recovery
  • Full observability & monitoring
  • On-premise GPU for fully local AI
  • EU AI Act transparency reporting
  • Penetration tested

Best for: enterprises, multi-office orgs, regulated industries

€2,600–8,000 / month
Side-by-Side

Compare all three levels

Level 1 — PoCLevel 2 — SecuredLevel 3 — Enterprise
Users1–55–5050–500+
AuthenticationNetwork-onlySSO / OIDCSSO + MFA
Access ControlNoneRole-based (RBAC)Document-level ACLs
Audit TrailBasic logsFull audit logTamper-proof + SIEM
EncryptionIn transitAt rest + in transitFull + key management
BackupManualDaily encryptedGeo-redundant + DR
AI LocationCloud (with DPA)Cloud or localFully local option
Hosting1 server1–2 serversKubernetes cluster
Cost / month€40–85€700–1,500€2,600–8,000
Deployment Time1–2 weeks4–6 weeks8–16 weeks
Best ForDemos, pilotsSmall firms, teamsEnterprises, regulated
Why Not Public AI?

OpenRAG vs ChatGPT / Copilot

Public AI tools are powerful — but they're not built for privacy-sensitive data.

⚠️ Public AI (ChatGPT, Copilot, Gemini)
  • Your data is processed on their servers
  • Data may be used to train future models
  • No control over data residency
  • No audit trail of what was asked
  • Cannot guarantee GDPR compliance
  • Attorney-client privilege at risk
  • No document-level access control
  • Answers not grounded in YOUR documents
🛡️ OpenRAG (Private Deployment)
  • Documents never leave your server
  • Zero data sharing with AI providers
  • Full data residency control (EU/PH/local)
  • Complete audit trail of every query
  • GDPR-compliant by architecture
  • Attorney-client privilege preserved
  • Role-based access per department
  • Every answer cites the source document
Compliance

Built for regulated industries

OpenRAG's architecture is designed to meet privacy regulations in both the Philippines and the European Union.

🇵🇭 Philippines — RA 10173

  • Data subject consent via upload workflow
  • Purpose limitation via partitions
  • Data retention policies (configurable)
  • NPC breach notification readiness
  • DPO support documentation
  • Local deployment option (Manila DC)

🇪🇺 EU / Netherlands — GDPR

  • Art. 5 — Data minimization (only relevant chunks sent to AI)
  • Art. 17 — Right to erasure (partition delete)
  • Art. 25 — Privacy by design (on-premise)
  • Art. 28 — DPA with cloud AI provider
  • Art. 30 — Processing records (audit log)
  • Art. 32 — Encryption, access control, TLS
  • EU AI Act — Transparency reporting
Who Is This For?

Industry use cases

⚖️

Law Firms

Search case files, contracts, legal memos. Ask "What precedents apply to this clause?"

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Healthcare

Search medical records, policies, compliance documents. "What's our protocol for X?"

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Finance & Insurance

Search risk assessments, audit reports, regulatory filings. All private.

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Engineering & Manufacturing

Search product specs, datasheets, errata. "What's the max voltage for part X?"

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Government

Internal policy search, citizen inquiry handling, document intelligence for public servants.

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Education

Research paper search, curriculum Q&A, institutional knowledge management.

Get Started

Ready to secure your document intelligence?

Start with a Level 1 proof of concept — see results in two weeks, no long-term commitment required.

Schedule a Demo → View Technical Architecture →